All Year Entertainment Corporation (hereinafter referred to as the “Company”) operates the Tomohisa Yamashita Official Fan Club “Heart9” (hereinafter referred to as the “Service”).Through the Service, the Company aims to satisfy customers and provide them with beneficial, high-quality fan club services. For this purpose, we utilize the personal information of our customers as well as the personal information of various people who are involved with us, and we consider the protection of personal information to be one of our most important responsibilities.The services provided by the Company will be operated and managed by Funtech, Inc. on behalf of the Company.
We will clearly define the purpose of use within the scope necessary to provide this service, and will acquire, use, and provide personal information in an appropriate manner. We will use the acquired personal information only within the scope of the purpose of use, and will take measures to ensure that the information is not used for any other purpose. In addition, we recognize the risks of unauthorized access to personal information, as well as the loss, destruction, falsification, and leakage of personal information, and will take the necessary measures to prevent and correct such risks.
Date of enactment: August 3, 2021
All Year Entertainment Corporation
Personal information is defined as an individual’s name, date of birth, age, gender, address, telephone number, family structure, hobbies, preferences, e-mail address, ID, workplace, affiliation, workplace address, workplace telephone number, credit card number, bank account number, information about the website visited, complaints, consultations, or inquiry information. The term “personal information” shall mean information about a living individual that can be used to identify a specific individual by name, date of birth, or other description contained in the information (including information that can be easily cross-checked with other information to identify a specific individual).
The Company will use the acquired retained personal data for the following purposes.
When a customer requests the disclosure of his/her personal data, the Company will comply without delay. However, we may not disclose all or part of the data in the following cases.
The Company will use the acquired retained personal data only within the scope of the purposes of use specified in “2. purpose of use of personal data in possession”. We will not provide or disclose such information to any third party, except as required by law.
The Company may outsource operations necessary to achieve the purposes of use described in “2. purpose of use of personal data in possession”. In this case, we will select a company that meets our standards as a contractor, conclude an agreement on the handling of personal information, and supervise the contractor appropriately.
If you, your legal representative, or your authorized representative requests notification of the purpose of use, disclosure of personal information, correction, addition, or deletion of content, suspension of use, or deletion (hereinafter referred to as “disclosure request procedures, etc.”) of personal data held by the Company, we will respond to your request using the prescribed request form in the following procedures
1. Contact for disclosure request procedures, etc.
If you would like to request disclosure of your own personal information, please contact us at “9. For complaints and inquiries, please contact”. After that, we will send you the “Request for Disclosure, etc.” form necessary for the procedure.
2. Procedure for requesting disclosure, etc.
Please fill in the prescribed items on the “Request for Disclosure, etc.” form obtained in accordance with 1 above, and send it to us with the materials for identification described in (1) through (3) below from “9. For complaints and inquiries, please contact”. When a customer requests the disclosure, correction, or deletion of information about him/herself, we will respond to the request after confirming the identity of the person making the request, unless there is a special reason not to do so. If the request is made by an authorized representative, a letter of attorney from the person himself/herself will also be required.
The actual costs required for the procedure (costs of issuing official documents, photocopying, etc.) and communication costs such as postage for sending documents to the Company shall be borne by the customer. The Company will bear the communication costs for sending the documents.
(2) Cases in which we are unable to respond to requests for disclosure, etc.
The Company will confirm the details of the request for disclosure, etc. received and inform the requestor of the results at a later date. However, we will not be able to respond to requests in any of the following cases. In such cases, we will inform you of the reason why we cannot respond.
If we are unable to verify the identity of the person making the request.
In the case of a request for disclosure by a legal representative, if we are unable to confirm the relationship between the legal representative and the customer.
In the case of a request for disclosure by a proxy, if the proxy’s authority of representation cannot be confirmed.
When the submitted documents are incomplete.
In the case of a request for disclosure, etc., the subject of the request is personal information that, at our discretion, we are unable to respond to.
If we are unable to respond to the request for disclosure, etc. for any other reasonable reason.
(3) Purpose of use of personal information obtained by the Company in connection with the application
Personal information provided in connection with requests for disclosure procedures, etc., will be handled to the extent necessary for the procedures, including investigation, identification, and response to each request. In addition, we will not accept the return of the documents, as they will be promptly disposed of after the response to the request is completed.
Our website sends information called cookies to your computer in order to identify your computer and increase your convenience. The cookie information is used to identify the customer’s computer and is not used to identify the individual customer.
Our website uses SSL encryption to protect your personal information. Personal information such as names, addresses, and phone numbers entered by customers are automatically encrypted before being sent and received, so that even if the transmitted data is intercepted by a third party, there is no risk of the contents being stolen.
Our website records information on visitors in the form of an access log. The access log includes the domain name and IP address of the person accessing the site, the type of browser being used, the date and time of access, etc., but usually does not contain any information that can identify the individual. These access logs are used for the maintenance and management of the website and for statistical analysis of usage, but they are not used for any other purpose.
（4）Use of Google Analytics
For more information about Google Analytics, please refer to the following page: http://www.google.com/analytics
This Service is not directed toward children under 16 nor do we knowingly collect information from children under 16 without parental consent except where in compliance with applicable laws. If you are a parent or legal guardian and think your child under 16 has given us information, you can contact us here.
If you have any questions or complaints about our handling of personal information, please contact us using the inquiry form below. Click here to contact us.
Date of enactment: August 3, 2021
All Year Entertainment Corporation
[Personal Information Protection Manager]